Free · No email, no form
“Our hot work permit came off the internet.”It shows.
Most did. Go and look at yours — if it says PCBU, or WHS, or SafeWork, it was written for another state. Here is one written for Victoria.
Two pages, A4, ready to print. Nothing to fill in first.
Victoria never adopted the model WHS laws. We run on the Occupational Health and Safety Act 2004 and the OHS Regulations 2017. Different Act, different words, different duty holder — and a permit that names the wrong one is the first thing a competent person notices.
Two pages, and the second one is the point
A permit that only records the authorisation is half a record. This one carries what happened after it was signed — which is the part anyone asks about later.
The permit
Parts 1–8 — the work, the risk assessment, fire precautions, atmospheric test, fire watch, emergency arrangements, work-party sign-on and authorisation. Ends with the stop-work notice: anyone can stop this job, and here is exactly when.
The life of this permit
The reverse. Where you record what actually happened — suspensions, shift changeovers, revalidations, and the close-out somebody physically walked.
Built to AS 1674.1 and to the employer’s duty, so far as is reasonably practicable, to provide and maintain systems of work that are safe — OHS Act 2004 (Vic) s 21. That qualifier is part of the duty, not a hedge. The business issuing the permit remains responsible for its use.
Four things an inspector can ask to see
An inspector can enter during working hours without telling you first, and can ask for documents, copy them, or take them away. Nothing in that conversation asks whether your floor is safe. It asks what you can produce.
- 1The permit for the hot work happening today.
- 2The JSEA for the job your crew started this morning.
- 3The last hazard someone raised — and the date they raised it.
- 4The written procedure for the machine that stopped last week.
One and two are a printed form. Three is a record with a time on it. Four is a document somebody wrote down. None of it is complicated — it’s that on most floors those four things live in four different places, and two of them live in someone’s head.
The rest of the book, in your business’s name
Permit to work, hot work, working at heights, roof access, electrical access, excavation and confined space entry — plus a JSEA pad. Seven permits and a JSEA, printable with your business name across the masthead and your logo if you upload one. That’s the free plan.
- QR hazard & incident reporting — unlimited workers, no login, no app to install
- Your full employee register — add your crew and invite them to the worker app
- Routine QR check forms — fill them in, keep the history
- Printable permit & JSEA forms in your own name
- First-aid assistant — instant, step-by-step guidance
- Stock take — count what you hold, from the floor
- Ask Ardmor — 10 questions a month
- Your document library — store, view and draft 3 SOPs a month
Why it costs nothing
Because there’s always a catch, and this is ours: recording is the free part. Writing the fix, the close-out and the compliance documents is what we charge for. There are monthly caps on the drafting and the question-answering too — they’re in the list above.
What happens next
No card. You’ll create a login, we’ll email you a six-digit code, then your business name and state. Two short forms, and your portal is live the moment you finish.
Safe is one thing. Being able to show it is another.
Take the hot work permit either way — it’s yours, no email required. If you want the other seven in your own name, that part is free too.